Who handles your information
Connor Reynolds, trading as Outlaw Coaching / Rey Connor. Contact: reyconnorbh@gmail.com.
What we collect and why
Your name, checkout email, age, training goals, routine, food preferences and information you choose to provide about health or injuries. For ages 15–17, we also ask for a parent/guardian name and email to arrange confirmation of their involvement before a plan begins.
We use these answers to prepare your consultation, assess whether the service fits your needs, personalise your plan and manage delivery. Ordinary information is used to take steps towards or fulfil your coaching agreement. Health information is used on the basis of your explicit consent. It is not used to diagnose or treat medical conditions.
Who can see it
Rey can access submissions through a protected dashboard. Site hosting and database infrastructure are provided through OpenAI Sites and Cloudflare. Responses are not published, sold or used for marketing. A configured notification email will contain an intake reference and dashboard link, not your health answers. Stripe handles payment and Cal.com/Google handle bookings separately under their own privacy information.
Storage and retention
Intake records are available for review for 12 months after submission. Expired records are removed the next time the intake system is used; deletion is not an unattended scheduled process. They can be deleted sooner where appropriate. Any later coaching records or records needed for a dispute or legal obligation are handled separately and their purpose and retention should be explained when collected. Infrastructure providers may retain limited backup or operational records under their own policies.
Your choices and rights
You can ask to access, correct or delete your information, restrict its use, or withdraw health-data consent by emailing Rey. Withdrawal does not undo earlier lawful use. If information essential to safe personalisation cannot be used, Rey will discuss the available options with you. You can also raise a concern with the UK Information Commissioner’s Office at ico.org.uk.
Photos and younger clients
This form does not collect photos or identity documents. Progress photos are optional and can remain on your own device. Sharing for coaching never gives permission to publish. Parent/guardian involvement for ages 15–17 is confirmed separately; a client entering an adult’s email does not verify agreement.
No advertising trackers are added by this intake form. A hashed network identifier is kept with submissions for abuse prevention and is deleted with the intake record. No detailed answers are placed in URLs or notification emails.